PRIVACY STATEMENT for Adult Members and Occasional Helpers
This privacy statement does not include
- personal information for the parents and guardians of young people who are Members which is included in the ‘Privacy statement for Youth Members and their Parents’.
This privacy statement does include
- personal information for all adult members of TSA within Christchurch District, including each of its Groups and all of its Sections
- personal information for all Occasional Helpers within Christchurch District, including each of its Groups and all of its Sections
- personal information for Network scouts, which although this is a Youth membership, the members are over 18 years old
- personal information given to our campsite ‘Braggers Wood camping and activity centre’ when booking accommodation and activities
This is the privacy statement of all the ‘units’ within Christchurch District Scouting. Whilst scouting is organised in individual charities each with their own executive committee, scouting is delivered as a joint activity within Christchurch using shared processes. Therefore, the following 9 ‘units’ have the same privacy statements.
|Scouting ‘unit’ & Registrations||Data Controller and contact|
TSA membership 10001315
Charity commission 267706
|Christchurch District Scout Council executive committee
|Town Scout Group
TSA membership 10010176
Charity commission 302214
|1st Christchurch (Town) Scout Council executive committee
|Jumpers Scout Group
TSA membership 10010177
|3rd Christchurch (Jumpers) Scout Council executive committee
|Highcliffe Scout Group
TSA membership 10010178
Charity commission 302216
|5th Christchurch (Highcliffe) Scout Council executive committee
|Bransgore Scout Group
TSA membership 10013735
Charity commission 267707
|6th Christchurch (Bransgore) Scout Council executive committee
|Burton Scout Group
TSA membership 10012226
Charity commission 1035311
|8th Christchurch (Burton) Scout Council executive committee
|Mudeford Scout Group
TSA membership 10012227
Charity commission 302217
|10th Christchurch (Mudeford) Scout Council executive committee
|Somerford Scout Group
TSA membership 10013153
Charity commission 302218
|20th Christchurch (1st Somerford) Scout Council executive committee
|Hurn Scout Group
TSA membership 11856989
Charity commission 1175342
|22nd Christchurch (Hurn) Scout Council executive committee
To ensure you are able to deliver Scouting and for us to support you during your membership, we need to collect and store a range of information, some of which is classed as sensitive, for example, medical information and additional needs.
Scouting respects personal privacy and only Scout leaders and managers, on a need to know basis, will see the information you give. We won’t share any personal information with any third party outside of Scouting without asking you, except in certain circumstances required by law, a regulatory requirement or to safeguard a child.
We securely hold all Scouting data on two online membership systems, one belonging to The Scout Association (Compass) which is primarily about your membership and one which is used locally which is primarily about delivering Scouting (OSM). If you leave scouting, we’ll archive this information in line with our data retention policy. You will have a secure login to both systems to see what is held and you have a right to ask for a copy of all data we hold about you.
As a registered member of The Scout Association, we are bound by the Policy, Organisation and Rules, known as POR. Within that is the Privacy and Data Protection Policy (POR 2.6) which puts a scouting perspective on our legal obligations to comply with the General Data Protection laws.
Whilst it is no longer stipulated by TSA, we continue to adopt the following. Access to the personal data relating to members must be restricted to individuals who have undertaken a personal enquiry and criminal record check via DBS
Our lawful basis for processing membership data is Consent. We request your consent to process your personal data for the purpose of managing your Scout membership and delivering Scouting.
We respect your rights as given in law.
This is an introduction to the full document.